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Personal Assistant to General Manager NEE

The Coca-Cola Company

  • Location: Moscow, Russia - RUS
  • Post Date: 6/7/2019
  • Job Type: FULL TIME
  • Post End Date: July 16 - 2019
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Job ID: R-29543

Job Description Summary

Location(s):

Russian Federation

City/Cities:

Moscow

Travel Required:

Relocation Provided:

Job Posting End Date:

July 16, 2019

Shift:

Job Description Summary:

Job Summary

Provides administrative support to NEE Franchise General Manager, perform various secretarial tasks and assigned functional duties. Carry out personal support-related duties for the NEE Franchise General Manager

Key Duties/Responsibilities

• Maintain one-on-one relationship with support staff of departmental managers, distribution and follow-up with various
• correspondences.
• Read and analyze incoming and outgoing mail, memos, submissions and reports in order to determine their significance and plan their distribution.
• Establishes meetings. Maintains appointment schedule. Confirm appointments, arranges transportation, hotel arrangements and other items as appropriate to the occasion.
• Places local and international telephone calls, routes incoming calls, takes messages if required, arranges conference calls; takes a messages, transfers to respective employee.
• Establishes and maintains reminder calendar, both written and verbal to Franchise GM
• Types correspondence, documents, forms, reports, presentations on an accurate and timely basis. Utilize both Russian and English. Translates from English to Russian or Russian to English
• Makes travel arrangements: hotel, flight reservations and visa transactions.
• Prepares / follows up / files expense reports, travel and leave request forms, purchasing orders (if required).
• Create all POs, contracts, GRs for activities related with NEE Franchise GM department
• Organizing private travel, support to housing and schooling of the Franchise GM and his/her children and family, support required to navigate the foreign language environment in the course of the Franchise GM's private and social life including but not limited to organizing theatre, entertainment, cleaning services, housing repair services, laundry, etc.
• Ability to work in multinational environment and interact with the bottling partners.
• Ability to build a relationship with different Teams - Accounting, Procurement, Legal

Ideal Candidate Profile

• 5 - 7 years of relevant professional experience as Executive Assistant
• University / Bachelor's Degree
• Excellent Computer software skills (Word, Excel, PowerPoint, Lotus Notes, SAP)
• Use of office equipments (fax, photocopy etc.)
• Budget Administration
• Customer & Client orientation
• Building collaborative working relations
• Communication Skills
• Attention to details
• Problem Solving
• Analytical Thinking
• Influencing Skills
• Planning & Organizing

Job Summary

Provides administrative support to NEE Franchise General Manager, perform various secretarial tasks and assigned functional duties. Carry out personal support-related duties for the NEE Franchise General Manager

Key Duties/Responsibilities

  • Maintain one-on-one relationship with support staff of departmental managers, distribution and follow-up with various
  • correspondences.
  • Read and analyze incoming and outgoing mail, memos, submissions and reports in order to determine their significance and plan their distribution.
  • Establishes meetings. Maintains appointment schedule. Confirm appointments, arranges transportation, hotel arrangements and other items as appropriate to the occasion.
  • Places local and international telephone calls, routes incoming calls, takes messages if required, arranges conference calls; takes a messages, transfers to respective employee.
  • Establishes and maintains reminder calendar, both written and verbal to Franchise GM
  • Types correspondence, documents, forms, reports, presentations on an accurate and timely basis. Utilize both Russian and English. Translates from English to Russian or Russian to English
  • Makes travel arrangements: hotel, flight reservations and visa transactions.
  • Prepares / follows up / files expense reports, travel and leave request forms, purchasing orders (if required).
  • Create all POs, contracts, GRs for activities related with NEE Franchise GM department
  • Organizing private travel, support to housing and schooling of the Franchise GM and his/her children and family, support required to navigate the foreign language environment in the course of the Franchise GM's private and social life including but not limited to organizing theatre, entertainment, cleaning services, housing repair services, laundry, etc.
  • Ability to work in multinational environment and interact with the bottling partners.
  • Ability to build a relationship with different Teams - Accounting, Procurement, Legal

Ideal Candidate Profile

  • 5 - 7 years of relevant professional experience as Executive Assistant
  • University / Bachelor's Degree
  • Excellent Computer software skills (Word, Excel, PowerPoint, Lotus Notes, SAP)
  • Use of office equipments (fax, photocopy etc.)
  • Budget Administration
  • Customer & Client orientation
  • Building collaborative working relations
  • Communication Skills
  • Attention to details
  • Problem Solving
  • Analytical Thinking
  • Influencing Skills
  • Planning & Organizing

Our Growth Culture:

One of the reasons our company continues to thrive after 130+ years is having a company culture that supports and rewards behaviors that lead to growth. Our “Growth Behaviors,” as we call them, are ways of being and working that help to make us successful. Think about how you can bring this to life in your next role at Coca-Cola.

Curious

Keep seeking, never settle.  Staying curious about what is outside, and two steps ahead inspires us to challenge the status quo. Having the courage to look and leap is the way we grow. Because asking “what if?” pushes us to the next level as people and as a company.

Empowered

Make it happen. True empowerment is the result of taking responsibility. This means giving yourself permission to see it, say it and do it, and owning the outcomes. Because we move forward faster when we all take action.

Version 1.0, 2.0, 3.0

Push for progress, not perfection. There are very few overnight successes. Greatness is borne of many little victories (and failures). Share v 1.0, test it, and make it better. Then create the next version. Because the moment we think something is perfect, it will be obsolete.

Inclusive

Include, value and trust each other. We are smart alone but together we are genius. This means being inclusive, giving the benefit of the doubt and being responsible for each other. Because, for our company to thrive for the next 100+ years, smart isn't enough. We need genius.

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