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Accounts Payable Specialist - temporary role (6 months)

The Coca-Cola Company

  • Location: Buenos Aires, Argentina - ARG
  • Post Date: 5/1/2019
  • Job Type: FULL TIME
  • Job Level: 05. Temporary (Fixed Term)
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Job ID: R-22515

Job Description Summary

Job Description Summary
The Accounts Payable Specialist position is responsible for meeting the department's metrics through invoice indexing, invoice processing and problem resolution of vendor invoices and the related accounting issues to ensure that all vendors are paid timely and accurately. The position interacts with buyers, vendor management, controls and analysis and the continuous improvement teams to solve problems, identify invoice workflow enhancements and processes essential for the department's success. The ideal candidate will possess invoice knowledge, accounting, analytical and problem resolution skills which are needed to provide assistance and information to internal and external clients. This position will jointly enable efficient finance and/or accounting work processes and influence internal and external clients to take desired actions by using techniques appropriate to the situation.

Function Specific Activities:

Key Responsibilities

  • Resolve issues and problems with vendor invoices and the related accounting and post those invoices to ensure timely payments to vendors.
  • Prepare correspondence (e.g., letters, memos) for internal and external communication.
  • Enter invoice data, validate and process (e.g., vendor invoices, excel spreadsheets, Direct Cover Sheets, I-docs error resolution, etc.) into SAP and OCR accounts payable systems.
  • Provide assistance and information to internal and external clients to jointly enable efficient finance and/or accounting work processes.
  • Influence internal and external clients to take desired actions by using techniques appropriate to the situation.
  • Fulfill research requests and respond to internal or external customer inquiries.
  • Provide perspective and advice on the practices and internal controls to minimize financial risk to The Company.
  • Serve as a consultant and subject matter expert to clients regarding business policies, procedures, processes and measures that drive the implementation of business strategies.  
  • Analyze documents (e.g., exception invoices, open purchase orders, I-docs) using system information and existing KO guidelines in order to maintain accurate financial accounting and ensure timely payment to suppliers.
  • Design, document, and update as required departmental procedures by consulting with appropriate stakeholders in order to facilitate internal efficiencies.
  • Protect information provided in confidence from outside sources and ensure this information is not disseminated to those not directly involved.

What you need to be successful

  • Fluent in English Language
  • University student/graduate of Business Administration or Accounting
  • Related Work Experience: At least 2-3 years
  • Order Management: Ability to match invoices and POs and process through the KO system. Knowledge of Accounts Payable and procurement practices.
  • Attention to Detail:  Accomplishing tasks by considering all areas involved, no matter how small: showing concern for all aspects of the job, accurately checking processes and tasks.
  • Invoice Review: Knowledge of information required for invoices; including the ability to review and reconcile vendor invoices in order to confirm invoice accuracy or invoice error.
  • Business Etiquette: Ability to communicate with others, via telephone, e-mail or in person, in a professional and helpful manner while simultaneously building credibility and rapport.  This includes the ability to understand, be diplomatic and tactful, demonstrate appropriate behavior in social situations and maintain composure in negative circumstances in order to achieve results.  
  • Process Improvement: Ability to collaborate cross-functionally and coordinate efforts around process improvement. Ability to analyze business processes and develop systems-based solutions that will improve current state.
  • Determining Financial Impact: Understanding the financial consequences of decisions; understanding economic value for the system; acting as an owner of the business and making decisions that ensure long-term value
  • Complete understand and knowledge of accounts payable and procurement process including automated 3-way match process.

Job Requirements:

Years of Experience:

Growth Behaviors:

  • GROWTH MINDSET: Demonstrates curiosity. Welcomes failure as a learning opportunity.
  • SMART RISK: Makes bold decisions/recommendations.
  • EXTERNALLY FOCUSED: Understands the upstream and downstream implications of his/her work. Tracks and shares external trends, best practices or ideas.
  • PERFORMANCE DRIVEN AND ACCOUNTABLE: Has high performance standards. Outperforms her/his peers.
  • FAST/AGILE: Removes barriers to move faster. Experiments and adapts. Thrives under pressure and fast pace.
  • EMPOWERED: Brings solutions instead of problems. Challenges the status quo. Has the courage to take an unpopular stance.

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