Maintenance Scheduler

Responsibilities and Duties:

• Is responsible for long-range as well as short-range maintenance work order planning. Regularly analyzes backlog work orders for planning and scheduling.
• Assures that work requested is valid and needed.
• Thoroughly understands how to fully utilize the computerized maintenance management system and SAP PM module
• Reviews with engineering those work orders requiring engineering design.
• Responsible for maintaining spare master list
• Examines jobs to be done and determines scope and best way to accomplish the work.
• Obtains blueprints, drawings, instructional manuals and special procedures, as needed, from files or other sources. Makes any additional sketches, diagrams, etc., necessary to clarify the intent of the work order.
• Identifies and obtains determinable materials, entering material needs on the work order.
• Ensures the safety needs are given a top priority in work planning and scheduling.
• Maintains ready backlog of work orders awaiting scheduling in accordance with their priority and requested completion date.
• Once a job is planned and estimated, prior to scheduling, verifies the availability of parts, materials and special tools required for its execution.
• Develops a maintenance work schedule for the Line Support and Reliability Crews.
• Attends meetings with the production planning department and participates in the overall plant scheduling of the following week's work and negotiates for asset/line downtime "windows".
• Develops work order schedule, ensuring the work scheduled balances with the man-hours available so that a full day's work is provided each person.
• Recommends equipment to be included in preventive maintenance programs.
• Schedules preventive maintenance and other planned work in coordination with production and maintenance supervisors.  
• Promotes the conservation of energy.
• Develops a file of standard work orders (plans) for regularly recurring repair jobs, based on historical experience, to simplify the planning process.
• Reviews the actual labor expended versus estimated labor and material used for completed jobs.
• Job estimates are continually refined and thereby reflect improving accuracy and consistency.
• Assists maintenance and production management in periodically analyzing costs and, where necessary, recommends corrective action needed to reduce maintenance costs.
• Keeps the maintenance supervisor properly informed on all abnormal or critical situations and seeks advice on matters outside of the planner's knowledge or authority.
• Maintains necessary records and files and prepares and distributes meaningful and accurate control reports.
• Develops and maintains planner reference systems (library) including a file of Planned Job Packages for recurring jobs, plus labor and material libraries for each equipment center.
• Recommends additions to storeroom stock.

Measurement of Position Performance

• Orderly placement of work orders on the schedule(s).
• Increasing labor utilization due to improving labor estimates and weekly work order schedules.
• Improvement in mean time between equipment failures.
• The accuracy of estimates of labor and material.
• The improved use of labor and improved plant condition as expressed by a reduction in emergencies, overtime hours worked and in unscheduled labor worked, and reduction of contractor support.
• The timely and accurate preparation and distribution of meaningful control reports.

Position Goals

• To ensure that production areas receive prompt, efficient and quality service from the maintenance function.
• Accurately define and estimate work requests.
• Properly prepare and distribute meaningful control reports.
• To meet the needs of customers, both internally and externally.

Relationships

• Reports to the maintenance supervisor.
• Works closely with production supervisors.
• Works closely with maintenance associates.
• Works closely with stores and purchasing personnel.
• Maintains good working relationships with other organizational units in the plant.

Requirements, Qualifications and Selection Criteria

• Minimum 5-years maintenance experience as a qualified craftsperson on production lines.
• Mechanical/electrical/Instrumentation & Control background necessary
• Adequate craft knowledge to estimate labor hours and materials and to visualize the job to be performed.
• Able to read required P&ID, drawings and publications. 
• Ability to visually identify defective parts.
• Must have strong problem-solving skills and the ability to work efficiently under stressful situations.
• Good oral/written communication skills and possession of tact.
• Strong administrative skills to utilize CMMS and Microsoft Word & Excel.
• Working knowledge of SAP PM strongly desired.
• Good planning and organizational skills.
• Ability to understand what constitutes good instructions.
• Able to read blueprints and shop drawings.
• Understanding of the proper use of work orders, priorities; scheduling, etc.
• Orientation and commitment to customer service.